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HCDE Intranet

HCDE Faculty Incidental Funding Policy

Approved February 2019 

Overview & Goals 

HCDE faculty are in need of financial support to cover a range of incidental expenses associated with being faculty. The goal of this policy is to provide annual financial support to cover incidental expenses. 

Faculty Eligibility 

All faculty members who are 100% FTE in HCDE and who are funded to teach, at least partially, through HCDE/HCDE programs (i.e., BS HCDE, MS HCDE, and PhD) are eligible to participate. 

Allocation Process 

At the start of each academic year the Department Chair, in consultation with the Department Administrator, will reserve an amount of funding that will be used for faculty incidentals. This fund will be allocated based on 09xxxx budget related funds that are returned to the Department from its self-sustaining programs. The funds will be available for one academic year (September 16 through September 15 of the subsequent year) and will not accrue. The total fund allocation will vary from year to year based on availability of funds. The general goal is to reserve enough funding to provide each eligible faculty member access to $2000 during the academic year. In the event that the Department is in deficit or if the allocation of these funds would put the Department in deficit, then the fund will not be allocated. Once the Department Chair and the Department Administrator have decided on the total amount to reserve for this fund, the total amount will be divided by the number of faculty who are eligible. The Department Chair will email the faculty to announce the specific individual amount that each eligible faculty member will be able to draw on for the academic year. The Department fiscal services staff will maintain a record of available Faculty Incidental Funds allocated to each faculty and will track the expenses. Individual faculty will not be able to spend or commit funds in excess of the amount announced as available to each individual. 

Requesting/Use Process 

Faculty using these funds need to request the use through standard spending processes indicating that the purchase or reimbursement will use their “Faculty Incidental Funds”. 

Use Restrictions 

Faculty Incidental Funds carry the same restrictions as standard state funds.